Use this template as a starting point for sending a letter to a decision-maker. You can replace the placeholders in brackets with your own information. Feel free to edit the template to sound more like you.
[Date]
[Decision-maker name]
[Decision-maker title]
[Street address]
[City],
[Province/Territory] [Postal Code]
Dear
[decision-maker name],
My name is
[your name] and I am
[insert your connection to the decision-maker]. I am reaching out about
[summarize your issue in 1 sentence].
[Paragraph with more detail about the issue, including any evidence to back up your argument]
[Paragraph with information about how the issue is impacting you, potentially including a personal story to show the human impact]
I would very much like to work with you to resolve this issue. To that end, I would like to request
[insert your request: a meeting with the decision-maker, an action you would like the decision-maker to take, etc.]. My hope is that this can take place
[insert a realistic timeline].
Thank you for the opportunity to share my perspective. I look forward to your response.
Sincerely,
[Your name]
[Your contact information]
